1. Information We Collect
When you create an account on Codex, we collect your full name, email address, university ID number, and a photo of your university card for verification purposes. We also collect information about your borrowing activity, including books borrowed, return dates, and reading preferences.
2. How We Use Your Information
We use the information we collect to:
- Verify your identity and university affiliation
- Process and manage your book borrow requests
- Send notifications about due dates and account status
- Improve our library services and user experience
- Maintain the security and integrity of our platform
3. Data Storage and Security
Your data is stored securely using industry-standard encryption and security practices. Passwords are hashed using bcrypt and are never stored in plain text. We use secure, encrypted connections for all data transfers between your browser and our servers. Access to personal data is restricted to authorized administrators only.
4. Third-Party Services
We use select third-party services to operate Codex, including cloud hosting providers for data storage, email services for account notifications, and image hosting for book covers and university card verification. These providers are bound by their own privacy policies and we only share the minimum data necessary for their services to function.
5. Your Rights
You have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate information
- Request deletion of your account and associated data
- Opt out of non-essential communications
6. Cookies and Tracking
Codex uses essential cookies to maintain your login session and ensure the platform functions correctly. We do not use advertising cookies or third-party tracking scripts. Session data is stored securely and expires automatically after a period of inactivity.
7. Data Retention
We retain your personal data for as long as your account is active. Borrowing history is retained for administrative and record-keeping purposes. If you request account deletion, your personal information will be removed within 30 days, though anonymized borrowing statistics may be retained for library analytics.
8. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. Continued use of Codex after changes are posted constitutes acceptance of the revised policy.
9. Contact
If you have questions about this Privacy Policy or how your data is handled, please contact the library administration through your university's official channels.
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